Privacy Policy

Privacy Policy

Last Updated: January 2026

The Australian Esports League (“AEL”, “we”, “us”, or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website [ael.org.au], register for our competitions, or engage with our services.

We are bound by the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

1. Information We Collect

We collect personal information that is reasonably necessary for us to run esports leagues, tournaments, and educational programs. This includes:

  • Personal Identity Data: Name, date of birth, and gender (for age verification and eligibility).

  • Contact Information: Email address, phone number, and school affiliation.

  • Gaming Information: Gamertags (e.g., PSN ID, Xbox Gamertag, Steam ID), Discord usernames, and game statistics.

  • Media & Likeness: Photographs, video footage, and audio recordings taken during online broadcasts or in-person events.

  • Technical Data: IP address, browser type, and device information when accessing our platforms.

2. How We Collect Information

We collect information directly from you or through authorised representatives (such as School Coordinators). Methods of collection include:

  • Registration Forms: When you or your school register for a tournament via our data collection platforms (including JotForm and our Club Management Platform).

  • School Representatives: Information provided by teachers or school administrators on behalf of students.

  • Direct Interaction: When you join our Discord server, contact support, or participate in surveys.

  • Events: During in-person participation at gala days, state finals, or activation events.

3. Students and Minors

We take the protection of minors’ data seriously.

  • School-Led Consent: For students under the age of 18, we primarily collect data through School Coordinators or Teachers. By registering a student, the School confirms that it has obtained the necessary parental/guardian consent for that student to participate and for their data to be provided to the AEL.

  • Direct Consent: Where a student registers directly (e.g., for an open tournament), we require acknowledgement of parental consent during the registration process.

4. How We Use Your Information

We use your information for the primary purpose of delivering esports competitions. This includes:

  • **Tournament Operations:**Creating brackets, verifying eligibility, tracking match results, and awarding prizes.

  • Communication: Sending schedules, rule updates, and competition announcements.

  • Broadcast & Media: Displaying Gamertags and team names on live streams (e.g., Twitch, YouTube) and publishing results on our website.

  • Safety & Moderation: Investigating disputes, enforcing our Code of Conduct, and maintaining a safe online environment.

5. Disclosure of Information

We do not sell your personal information. We may disclose your information to:

  • Partners & Sponsors: We may share aggregated, de-identified data (e.g., “500 students participated”) with partners. We do not share personal contact details of students with commercial partners without explicit opt-in consent.

  • Service Providers: Third-party vendors who assist with our operations (e.g., website hosting, data storage, ticketing platforms).

  • Law Enforcement: If required by law or to protect the safety of our participants.

6. Media and Streaming Rights

By participating in AEL events, you acknowledge that esports is a public, spectator activity.

  • Public Data: Your Gamertag, School Name, and avatar/in-game character are considered public game data and will be broadcast.

  • Live Streams: Matches may be broadcast live on the internet. We cannot edit or remove live footage once broadcast.

7. Data Security

We implement a variety of security measures to maintain the safety of your personal information. Your data is stored on secure servers and is accessible only by a limited number of persons who have special access rights and are required to keep the information confidential.

  • Platform Security: Data collected via JotForm and our internal Club Management Platform is encrypted during transmission.

8. Access and Correction

You have the right to request access to the personal information we hold about you and to ask for it to be corrected if it is inaccurate.

  • To request access: Please contact us at [privacy@ael.org.au].

  • School Coordinators: Teachers may request data updates for their student rosters directly via the School Portal or support channels.

9. Contact Us

If you have any questions about this Privacy Policy or our treatment of your personal information, please contact:

Australian Esports League Email: privacy@ael.org.au Website: ael.org.au

Contact us

Reach out to the AEL team today! Make sure to follow our network across Facebook, Twitter, Instagram and LinkedIn!

You can email the AEL through our contact form or send to info@ael.org.au

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